1. Introduction
Systemic Compliance, LLC (“Systemic Compliance,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who visit our website at systemic-compliance.com, contact us through our website, or use our SC.ORB compliance platform. This Privacy Policy explains what information we collect, how we use it, and your rights with respect to that information.
By using our website or services, you agree to the collection and use of information as described in this policy.
2. Information We Collect
2.1 Information You Provide Directly
Contact Form Submissions When you submit a contact form on our website, we collect the information you provide, which may include your name, email address, phone number, company name, and the content of your message.
SC.ORB Platform Users When you register for or use the SC.ORB platform, we collect information necessary to create and manage your account and provide our services. This may include your name, email address, job title, company name, phone number, and information related to your use of the platform, including compliance program data, qualification records, and related documentation.
Marketing Communications If you subscribe to receive communications from us, we collect your email address and any preferences you provide.
2.2 Information Collected Automatically
When you visit our website, we automatically collect certain information about your device and how you interact with our site, including:
- IP address and general location information
- Browser type and version
- Pages visited and time spent on each page
- Referring website or source
- Device type and operating system
We collect this information through cookies and similar tracking technologies, including Google Analytics. For more information about how Google Analytics collects and processes data, please visit google.com/policies/privacy/partners.
3. How We Use Your Information
We use the information we collect for the following purposes:
To respond to inquiries. When you contact us through our website, we use your information to respond to your inquiry and follow up as appropriate.
To provide and operate the SC.ORB platform. We use information collected from platform users to deliver our services, manage accounts, provide technical support, and ensure the platform functions as intended.
To send marketing communications. With your consent or as permitted by applicable law, we may send you emails about our services, industry insights, and company updates. You may opt out of marketing emails at any time by clicking the unsubscribe link in any email we send or by contacting us directly.
To improve our website and services. We use analytics data to understand how visitors use our website and to improve our content, navigation, and user experience.
To comply with legal obligations. We may use or disclose your information as required by applicable law, regulation, or legal process.
4. How We Share Your Information
Systemic Compliance does not sell your personal information. We may share your information in the following limited circumstances:
Service Providers. We may share information with third-party vendors and service providers who assist us in operating our website, delivering our services, or communicating with you. These providers are contractually obligated to use your information only as directed by us and in accordance with this policy.
Business Transfers. If Systemic Compliance is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change via email or prominent notice on our website.
Legal Requirements. We may disclose your information if required to do so by law or in response to valid legal process, including subpoenas, court orders, or government requests.
Protection of Rights. We may disclose information when we believe disclosure is necessary to protect the rights, property, or safety of Systemic Compliance, our users, or others.
5. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance your experience and collect analytics data. Cookies are small text files stored on your device when you visit a website.
We use the following types of cookies:
Essential cookies — necessary for the website to function properly.
Analytics cookies — used to collect information about how visitors use our website, including Google Analytics. This information is aggregated and does not identify individual users.
Marketing cookies — may be used to track visitors across websites for advertising purposes.
You can control cookies through your browser settings. Note that disabling certain cookies may affect the functionality of our website.
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law. Contact form submissions are retained for a reasonable period to allow us to respond and follow up. SC.ORB platform data is retained for the duration of your service agreement and as required by applicable regulatory obligations.
7. Data Security
We implement reasonable technical and organizational measures to protect your information against unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
8. Your Rights and Choices
Opt-out of marketing emails. You may unsubscribe from our marketing emails at any time by clicking the unsubscribe link in any email or by contacting us at info@systemic-compliance.com.
Access and correction. You may request access to the personal information we hold about you and ask us to correct any inaccuracies.
Deletion. You may request that we delete your personal information, subject to our legal obligations and legitimate business needs.
California residents. If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us for more information.
To exercise any of these rights, please contact us using the information in Section 10 below.
9. Third-Party Links
Our website may contain links to third-party websites, including the SC.ORB platform at app.systemic-compliance.com. This Privacy Policy applies only to systemic-compliance.com. We are not responsible for the privacy practices of third-party sites and encourage you to review their privacy policies before providing any personal information.
10. Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact us:
Systemic Compliance, LLC Email: info@systemic-compliance.com Phone: 817.717.1563 Location: Texas, USA
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this policy periodically. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.